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Modern Slavery Policy

1. Introduction

Primary Office Furniture Services (hereinafter referred to as "the Company", "we", "us", or "our") is committed to preventing slavery and human trafficking in our business operations and supply chain. This Modern Slavery Policy outlines our commitment to ethical business practices and the steps we take to ensure that slavery and human trafficking do not occur in any part of our business or supply chain.

2. Scope

This policy applies to all employees, contractors, suppliers, and business partners of Primary Office Furniture Services

3. Our Commitment

​We are committed to:

  • Complying with all applicable laws and regulations regarding slavery and human trafficking

  • Ensuring that our business operations and supply chains are free from slavery and human trafficking

  • Promoting ethical business practices and policies that protect workers from exploitation

4. Supplier Code of Conduct

​We require all our suppliers and business partners to adhere to our Supplier Code of Conduct, which includes:

  • Prohibition of all forms of forced labour, slavery, and human trafficking

  • Compliance with all applicable labour laws and regulations

  • Providing fair wages, safe working conditions, and reasonable working hours

  • Respecting the rights of workers to freely choose employment and to associate freely

5. Due Diligence Processes

​To prevent slavery and human trafficking, we implement the following due diligence processes:

  • Risk Assessment - Conducting risk assessments of our supply chains to identify and mitigate potential risks of slavery and human trafficking

  • Supplier Audits - Regularly auditing our suppliers to ensure compliance with out Supplier Code of Conduct and ethical standards

  • Suppliers Agreements - Including anti-slavery and human trafficking clauses in our contracts with suppliers and business partners

6. Training and Awareness 

​We provide training to our employees and managers to ensure they understand the risks of slavery and human trafficking and can identify and report any concerns. This training covers:

  • The principles of our Slavery Prevention Policy

  • How to identify signs of slavery and human trafficking

  • Reporting mechanisms for suspected cases of slavery and human trafficking

7. Reporting and Whistleblowing

​We encourage employees, suppliers, and business partners to report any concerns related to slavery and human trafficking. Reports can be made confidentially and without fear of retaliation through our whistleblowing mechanism:

charlotte@primaryofs.co.uk

8. Investigation and Remediation

​All reports of slavery and human trafficking are taken seriously and investigated promptly. If a case of slavery or human trafficking is identified, we will:

  • Take immediate action to protect the affected individuals

  • Terminate relationships with suppliers or business partners found to be in violation of this policy

  • Cooperate with law enforcement authorities to address the issue

9. Continuous Improvement

​We are committed to continuously improving our practices to combat slavery and human trafficking, This includes:

  • Regularly reviewing and updating our policies and procedures

  • Engaging with stakeholders to identify best practices and areas for improvement

  • Monitoring and reporting on the effectiveness of our efforts to prevent slavery and human trafficking

10. Policy Review

​This Modern Slavery Policy will be reviewed annually to ensure it remains relevant and effective. Any updates or changes will be communicated to all employees, suppliers, and business partners.

11. Contact Information

For any questions or concerns regarding these Modern Slavery Policy, please contact us at:

Primary Office Furniture Services

Unit R6, Redhouse Farm, Lower Dunton Road, Bulphan, Essex, RM14 3TD

01268 541 800

info@primaryofs.co.uk

By adhering to this policy, we reaffirm our commitment to ethical business practices and the prevention of slavery and human trafficking in all aspects of our operations.

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